Planning a special event, like a wedding, usually requires guests to RSVP. Whether it’s in card form, digital, or over the phone, it’s important to know who will attend. Only then can decisions on things like seating arrangements and food preparations be made.
Luckily, we live in a time of ease and there are a variety of tools you can use to keep track of your RSVPs. Read on for 3 wedding hacks that will help you do so with as little stress as possible.
1. Create a Master Guest List
Creating a master guest list is one of the best ways to keep track of the RSVP cards that start coming in through the mail. To do this, you can either create your own spreadsheet in Excel or Google spreadsheets (bonus for using Google is that your list will be saved in the cloud so you can access from anywhere) or use a guest list manager like the ones featured here.
If you want to build your own spreadsheet, include slots for guests’ names, addresses, phone numbers, meal preference, yes/no response, and plus one info. Next, write the number listed by each guests’ name (the spreadsheet cell number) on the RSVP card. This method comes in handy when someone forgets to write his or her name on the card or the writing is illegible.
2. Make it Easy for Guests to Respond
Let’s face it – people are busy…and sometimes lazy – so the easier and more convenient something is, the better. To keep follow-up calls to a minimum, make it easy for your guests to RSVP by including a pre-addressed envelope and proper postage. This allows the guest to check a box and pop it in the mail. Easy peasy! You could also include an alternative way to RSVP, such as an email address, for those who can’t or don’t want to use snail mail.
There are also online RSVP tools like RSVPify, Wedding Wire, and Appy Couple that make it easy for guests to reply and for you to collect the information you need. These tools direct your guests to your wedding website or tracker link and ask them to complete your customized RSVP online. Quick, easy, and saves a few trees.
3. Create an Online Form
Want to keep it simple and create your own online RSVP form? No problem! Just head to Google Drive and follow these steps:
- Go to Google Drive and click My Drive at the top of the page
- Highlight More > Google Forms > and select Blank Form
- Customize to suit your needs
You can embed the form in your wedding website or include a short url on your paper invites.
Tracking RSVPs is no small feat, but it can be easy when you follow these tips. You will always know who is coming, who hasn’t replied yet, and what everyone’s preferences are.